Our Services

Encompass are a full service event and conference management company, specialising in offering support services, in particular in the science and medical fields.  With a wealth of experience and a positive flexible attitude your event is in safe hands! 

We have over 32 years experience of managing small high level advisory boards through to large international conferences and exhibitions, from 10 - 3,500 delegates and from New Investigator through to senior management and Key Opinion Leader level. During Covid-19 we adapted to on-line conferences and meetings using an established platform to offer an interactive experience for conferences that can be multi-stream with oral and poster sessions.

Examples of  services offered are shown below however please contact us to discuss your individual requirements further:

Venue Logistics

  • Venue Search and Selection
  • Site Visits
  • Social event management;  gala dinners, charitable black tie events, private parties, dinner cruises
  • Arrangement of necessary AV and Catering 
  • Accommodation services
Project Management
  • Design of conference branding if required
  • Registration database design and administration
  • Planning, budgeting and financial management, including invoicing and collections and supplier payments
  • Development  and implementation of project timelines
  • Strategic planning and programme structure development working closely with the committee
  • Health and Safety and Risk Assessments
  • On-site attendance
Online Conferences
  • Paying or free registration systems
  • Personalised platform design allowing for branding including sponsorship and exhibitors branding if required
  • Interactive sessions with opportunities for delegates to interact with each other
  • Plenary and short talks with Q&A functionality
  • Interactive poster sessions for each poster author
  • Round table discussions with limited attendees
  • Moderators and on-site management
Abstract Systems
  • Development of an online customised abstract submission system which can be linked to the website
  • Management of submissions, overseeing the review process and working with the committee to provide the information required to compose the programme
  • Author notifications and final programme production
Marketing Services
  • Production of a full marketing plan to encourage the growth of the conference in revenue and delegate numbers
  •  Set up and maintenance of a dedicated website
  • Undertaking of marketing campaigns including social media campaigns
Exhibition and Sponsorship Management
  • Identify potential sponsors and exhibitors and solicit support
  • Full exhibition management including free build, shell scheme, table tops or literature displays
  • Deliver requirements for Sponsors and Exhibitors for an in-person or online event
Other Services
  • CME credit applications
  • Management of a dedicated conference app
  • Production of print items for example lanyards, badges, programme books, signage, delegate bags and other items if required